ARTICLE I: DUES & FEES
The Board of Directors, with the approval of the members at the regular meeting, shall have the power to fix such membership dues and levy such dues as may from time to time be deemed necessary.
The membership dues of the Officers and committees shall be given to the due collector directly by the Treasurer.
A member who is in arrearage of ninety (90) days shall be dropped from the membership roll unless the Board of Directors grants him additional time by notifying him in person or by mail. This additional time not exceed thirty (30) days. He may become a member whenever he desired to rejoin the Club at any time. He shall be required to pay the re-entry fee appropriate first and one month's current dues to received the privileges.
ARTICLE II: DUTIES OF OFFICERS
The President shall preside at all meetings, regular and special, of the Club and of the Board of Directors. He shall preserve order and decide parliamentary questions.
He shall have the power to appoint to fill the unexpired term of such office, should a vacancy occur by death, resignation, non-residency or otherwise. Such appointment to be subject to approval of the members.
He shall sit in with the treasurer and the trustees at the monthly audits of the Club.
He shall see that the minutes of the Secretary are properly recorded in the minute book.
He shall be an ex-officio member of all stand-ing committees.
During the absence of the President, the Vice-President shall assume the duties of the President. When vacant, the Vice-President, at once, succeeds the office of the President. Vice-President shall come to the monthly audit of the Club, to check the behind bar to keep clean and shall explain the bartender duty to the bartender(s) and shall be responsible to order beer, liquors, wines, soft drinks, snacks, ice cubes, soaps, stirs sticks, co2, paper plates, paper cups, plastic silverwares, vanity paper towels and toilet paper.
The secretary shall record and preserve the minutes of all proceedings of each meeting and of the Board of Directors, and all notices and reports of meeting under the direction of the President.
He/She shall transact, between meetings, all correspondences necessary to carry out the regular business of the Club and the expressed wishes of the Board of Directors. The records and papers in his/her possession shall be surrendered to his/her successor within thirty (30) days.
The Treasurer shall receive all monies due or belonging to the Club and deposit the same in the Club's bank account. He/She shall pay the bills, keep an account of all receipts and expenditures, and shall present same at each meeting or to the Board of Directors whenever called upon to do so.
He/She shall keep an account of all possession, investments, and funds of the Club which account shall at all times be open for inspection. all monies and books in his possession shall be surrendered to his/her successor within thirty (30) days. Reponsible for the annual report for the I.R.S. and work with the CPA.
ARTICLE III: DUTIES OF THE BOARD OF DIRECTORS
The President, the Vice-President, the Secretary, the Treasurer, the Chairpersons of the standing committees and the Trustees of the Club together shall constitute the Board of Directors which shall manage the interests and welfare of the Club. It shall carry out the wishes of the Club so far as they can be ascertained.
The minutes of the Board of directors shall be read at the next regular meeting of the Club accordingly. It shall require the Treasurer of the Club to give bond in such manner and amount as the Board may decide. It shall have the power at all times to provide certificates of membership for all members, which shall be countersigned by the President and the Dues Collector.
It shall have the power by vote of three/forths (3/4) of its members to suspend any officers from the discharge of his duties for good and sufficient reasons; provided, however, that such suspended member or officer has the right to appeal to the Club at the regular meeting following each suspension. fifty (50) percent of the members of the Board of Directors shall constitute a quorum for its transaction of business.
ARTICLE IV: DUTIES OF THE STANDING COMMITTEES
The standing committees are the due collector, entertainment, sport activities, law and trustee.
Due collector shall be appointed by the President every year, subject to approval by the members at the regular meeting of the Club.
He/She shall collect the membership dues from the members at all time.
He/She shall file with the Secretary a copy of all names and addresses the members whose dues are paid.
He/She shall make written report to be read at each meeting; and shall surrender the money to the treasurer.
He/She shall hold this respective office for one year or until any successor is duly chosen by the President.
There will be 3 Trustees. Each will serve a three year term. The one serving the longest as trustee is the Chief Trustee, followed by Second Trustee and Third Trustee. The Chief Trustee's term ends at the time of election of new President. The President will appoint a new Trustee for a three year term, with approval by the members at the regular meeting. The new Trustee becomes the Third Trustee, The Third Trustee becomes the Second Trustee. The Second Trustee will then serve as the Chief Trustee. Any former Trustee can be reappointed but he/she will serve as the ThirdTrustee.
Any Trustee may resign at any time by giving a written notice to the President. The rotation of Trustees should be followed with any Trustee being appointed to replace the one resigning. The Trustees at each meeting shall audit all treasury, sport and other special bank books. They shall be responsible of all the bank accounts. They shall, also, audit every social and bar statement before the chairperson of any event reports at the next regular meeting. The Chief Trustee shall participate in the Board of Directors. Other Trustees can participate at the discretion of the President. No Trustee/Auditor shall be appointed who has a close relationship with the Treasurer.
The Chairperson of Entertainment shall be appointed by the President every year, subject to the approval by the members at the regular meeting of the Club.
He/She shall arrange a list of data on all Socials and provide the Club a schedule . Board featuring the data on every kind of Social, Banquet, Picnic and others.
He/She shall participate in the Board of Directors.
The Athletic Director shall be appointed when the position is needed, such as Tourneys and more than one team supported by B.C.D. by the President every year subject to the approval by the members at the regular meeting of the Club. Such monies raised for Sports shall be taken care by the Athletic Director, see "Rules for any sports activities sponsored by B.C.D.
He/She shall record each sport that was sponsored and by whom.
He/She shall receive reports from the managers or coaches of each sport and also preside at the meetings of the committee.
He/She shall participate in the Board of Directors.
The chairperson of the law committee shall appointed by the President every year, subject to the approval of the members at the regular meeting of the Club.
He/She shall compile or revise the constitution and By-Laws of the Club.
He/She shall receive any amendments to be from the members, discuss and consult with his associates for a final decision and make a report at the next regular meeting.
He/She shall participate in the Board of Directors.
The Executive Board shall have the power to suspend any appointed Trustee Committee Chairperson from his/her position for unsatisfactory or insufficient performance of his/her duties.
ARTICLE V: ELECTION OF OFFICERS
Nominations and elections for President, Vice-President, Secretary and Treasurer shall be made from floor annually at the regular meeting of the Club in November.
The voting shall be by written ballot or ballot balls, a majority constituting an election.
Candidates to be eligible for any office must have lived in the Buffalo area and been members for two (2) years.
The officers elected at the November meeting shall be installed at the January meeting after the conclusion of Unfinished Business.
All the candidates for office must have attended at least five (5) regular meetings in the year of election to be eligible.
For Election treasurer must be experienced through former trustee or Auditor.
The oath of office is as follows:
''I do hereby pledge myself to abide by the Constitution and By-Laws of the Buffalo Club of the Deaf and to faithfully perform the duties of my office to the best of my ability.''
ARTICLE VI: STANDING RULES (MISCELLANEOUS)
The Club shall not be held responsible for the loss of personal articles in the club house at any function.
The Club shall have a book of registration on hand at each regular meeting.
The Club house shall be open every Friday evening from 8:00 P.M. to no later than 4:00 A.M.
Member of the Club shall carry their membership card at all times.
Any member joining the social activities at the Club house shall pay the charged admission at the full rate from the beginning of the social until the termination of the social as per the event's chairperson.
If any member does not wish to join the social but to stay in the bar areas of the Club shall not be required to pay the admission rate for the social event in the other room. They must be solicited for donations by the event committee.
The Club shall provide a first aid kit. It shall be kept open at all times and will be well supplied.
One must be a paid in full member, age 21 and up, to play card games such as Poker, Guts, etc in the Club House. Visitors, age 21 and up, who want to play cards can join as a member by paying in full at that time or pay $10 down and pay in full within 3 months. Thin new member shall pay $10 again if he/she plays again within the 3 months until the dues are paid up. A new deck of cards is to be used and the old ones shall be saved for other purposes by club's social.
No member or guest is allowed to sell raffle tickets and pool in the Club house for any purpose on Fridays. For other nights will need President's permission.
The Club shall pay annually to the St. Mary's School for the Deaf Fund the sum to be determined by the Board.
All children under 18 years of age cannot enter Club house only on members' Friday nights at anytime. All children under 18 years of age must leave the Club house at 12 A.M. (mid-night) on other nights.
High School students are not permitted in the club unless accompanied by a parent.
Any member found guilty of conduct unbecoming a member of the Club and later reinstated shall not in and any way handle fund of the Club after reinstatement.
No loans from the B.C.D. general fund or bar shall be made to any member of the Club for personal business.
No member can use the Club's name for personal business.
When the Club is hosting a tournament, a chairperson shall be elected from among the active members in good standing.
The net proceeds from the tournament shall be turned over to the Club with in thirty (30) days after the close of the tournament.
The B.C.D. Board of Directors will recommend a qualified member in good standing as their delegate, with the approval of the members at a regular meeting, to represent B.C.D. when bidding for a tournament to be held in Buffalo.
The Board of Directors will offer an amount to cover the expense of transportation and lodging for the individual alone. This amount will not exceed three hundred dollars ($300.00).
A visitor residing further than twenty five (25) miles from B.C.D. is given freedom of the club house. Canadians are considered as living outside the twenty five (25) mile radius and are free to come in anytime. Any Canadians may join the club as non-resident member if it is prefered.
Former local member or local non-members who is deaf is allowed to visit the club house on members' night. There is a mandatory visitor's fee of $5.00. This fee is good for a one (1) day visit. It can be waived during the months of July and August.
Visiting fee shall be enforced in each month of the year.
Any requests for loans from the Club's Treasurer to cover transportation and lodging while attending a tournament must follow the requirements below:
A. All team representatives must be member in good standing of B.C.D.
B. The loan must be paid back to the B.C.D. Treasurer within six (6) months upon returning from the tournament.
C. Request must be made to the B.C.D. Board of Sirectors approved by the B.C.D. Membership at a regular meeting at least thirty (30) days before the loan needed.
Any requests for withdrawal of funds from the Athletic Director, by any individual/team, must be done with the knowledge and approval of the B.C.D. President and the Board of Directors.
The membership dues of any member (Deaf or Hearing) must be paid in full before working as Committees, Bartenders, Coaches, Managers and as Janitors. The dues also must be paid in full before playing any sports or card games.
New Bylaws can either be written or signed in lagn language. Secretary will write them down.
For Wingo night, everyone is welcome and charged $5.00. People do not have to be a member to play, it is open to the public. Players must be 10 years old or older to play. Anyone under 21 must be accomplanied by a parent or guardian.
ARTICLE VII: DISCIPLINE
Members found guilty of sexual harassment or conduct unbecoming a member of the Club shall be punished in the following manner:
(A) First Offenses: one to six months suspension including a probational period of three (3) years after the suspension period is served.
(B) Second Offense: six (6) months to one (1) year suspension including a probational period of three (3) years after the suspension period is served.
(C) Third Offense: expulsion.
A member disciplined by the Board of Directors may appeal from this decision to the membership as a whole; provided, said appeal is taken in writing to the Secretary within thirty (30) days from the date of the meeting at which the Board rendered their decision.
He/She shall be given the due opportunity at the regular meeting to appeal his/her side of the behavioral conduct. A vote will then be taken on appeal and the Board of Directors decision at the same meeting.
A probational period is a time of which a member will be on probation while On the premise (property) of the B.C.D. Club House. Once the probational Periods has expired and no further offenses have been committed, the Previously served offense(s) will be removed from his./her record
A member who has been suspended and who continues to harass another member or an officer in regard to the suspension, will have his/her suspension period extended.
ARTICLE VIII: RULES FOR THE CLUBROOMS AND BAR COMMITTEE
Beer cooler shall be cleaned at the end of each month
The Treasurer shall be responsible for summing up the sales record at any time.
The kitchenette must be tided up at all times.
Members shall not drink any intoxicating liquors while in duty behind the bar.